PELATIHAN OFFICE MANAGEMENT AND ELECTRONIC FILING SYSTEM


PELATIHAN OFFICE MANAGEMENT AND ELECTRONIC FILING SYSTEM

DESKRIPSI OFFICE MANAGEMENT AND ELECTRONIC FILING SYSTEM

Many people think a file plan is simply a listing of the file folders currently in their file cabinets. A real file plan is only one component of a computerized system, which is a set of policies and procedures for organizing and identifying files or documents to speed their retrieval, use, and disposition. The first document in the filing system was the Matrix for Office Files you developed as part of Step 1. The matrix shows what files the program maintains, who maintains them, and where they are maintained. The second document is the records schedule that describes the record series and gives the retention and disposition. The third document is the file plan.

 

WHY ARE THE FILE PLANS IMPORTANT?

Day-to-day, it is your key to better files. It will help you avoid the “subject file trap” by enabling you to:

  1. Document your program’s activities effectively.
  2. Identify records consistently.
  3. Retrieve records quickly.
  4. Link to the records schedules.
  5. Retire records to the Federal Records Center easily.

 

 

TIPS

* Keep the file plan simple. Let the records structure themselves when at all possible. For example, don’t make up an alpha-numeric filing scheme for permits that already have a number.

* Consider using color coding for files or special folders to make filing simpler.

* Have program staff assist in developing the file plan. They will have useful suggestions, and they will feel more positive about using the file plan if they had a hand in developing it.

 

RECORDS MANAGEMENT

People frequently turn to technology because they find they can’t manage their paper records. Either they are swamped by too much paper on site, or they can’t find the documents they need, or both. By itself, technology cannot fix a records management problem; technology applications need a lot of research and planning to be effective. The old saw is true: if you try to automate a records management mess, you will have an automated mess.

 

However, technology, even simple technology, can make a basically sound records management system operate better. Let’s look briefly at a number of technological “fixes” and the types of problems they can help remedy.

 

 

TYPES OF TECHNOLOGY APPLICATIONS

There are several basic types of technology applications that can help you manage your records.

  1. Specialized filing equipment to improve the storage and retrieval of records
  2. Document conversion technology such as optical imaging and microform to reduce the volume of paper on site and allow more efficient workflow
  3. Document indexing software to allow for retrieval of documents in multiple ways
  4. Document tracking and control systems to enable you to track documents or folders from creation to final disposition
  5. Software to allow for storage and retrieval of electronic documents
  6. Electronic forms programs to improve workflow and increase the usability of information contained on the forms

 

TUJUAN OFFICE MANAGEMENT AND ELECTRONIC FILING SYSTEM

After completion of the course the participants should be able to :

  1. Improve and Develop their knowledge and skills to administer documents using modern filling system
  2. Classify index and record filling document effectively and efficiently,
  3. Search, trace and retrieve document needed in effective
  4. and efficient manner,
  5. Give a better service to line function in providing data and document which needed.

 

MATERI OFFICE MANAGEMENT AND ELECTRONIC FILING SYSTEM 

  1. Filling and Record Administration
  2. Space and Equipment
  3. Filling Retention

* Dynamic

* Static

 

  1. of Filling System
  2. Principles and Frame work of the System

* Filling Stages of Records

* Filling Organization

* Filling Administration

* Aging of Record

 

  1. Classification
  2. Concepts
  3. Objective and Purpose
  4. Methods of Classification
  5. Administrative Procedure
  6. Forms and Charts

 

  1. Indexing
  2. Concepts Purpose and Objective
  3. Methods of Indexing
  4. Administrative Procedure
  5. Forms and Charts

 

  1. Records Filling
  2. Concepts
  3. Purpose and Objective
  4. Methods of Records Filling
  5. Administrative Procedure
  6. Forms and Charts

 

  1. Search, Trace and File Retrieval
  2. Concepts
  3. Purpose and Objective
  4. Methods of Implementation
  5. Administrative Procedure
  6. Forms and Charts

 

  1. Distribution, Security, Handling and Disposal

 

 

 

INSTRUCTOR :

Hasan Balubita, S.Si, M.Kom.  and Team

 

Jadwal Pelatihan di Diorama Training :

  • 13 – 15 Februari 2018
  • 10 – 12 April 2018
  • 17 – 19 Juli 2018
  • 18 – 20 September 2018
  • 16 – 18 Oktober 2018
  • 26 – 28 Desember 2018

*Jadwal tersebut dapat disesuaikan dengan kebutuhan calon peserta

Lokasi Pelatihan Diotraining.com :

  1. Yogyakarta, Hotel Dafam Malioboro (6.000.000 IDR / participant)
  2. Jakarta, Hotel Amaris Tendean (6.500.000 IDR / participant)
  3. Bandung, Hotel Golden Flower (6.500.000 IDR / participant)
  4. Bali, Hotel Ibis Kuta (7.500.000 IDR / participant)
  5. Lombok, Hotel Jayakarta (7.500.000 IDR / participant)

Investasi Pelatihan tahun 2018 ini :

Investasi pelatihan selama tiga hari tersebut menyesuaikan dengan jumlah peserta (on call). *Please feel free to contact us.
Apabila perusahaan membutuhkan paket in house training, anggaran investasi pelatihan dapat menyesuaikan dengan anggaran perusahaan.

Fasilitas Pelatihan di Diorama :

  1. FREE Airport pickup service (Gratis Antar jemput Hotel/Bandara)
  2. FREE Akomodasi Peserta ke tempat pelatihan .
  3. Module / Handout
  4. FREE Flashdisk
  5. Sertifikat
  6. FREE Bag or bagpackers (Tas Training)
  7. Training Kit (Dokumentasi photo, Blocknote, ATK, etc)
  8. 2xCoffe Break & 1 Lunch, Dinner
  9. FREE Souvenir Exclusive