PENGANTAR TRAINING OFFICE ADMINISTRATION
Many people think a file plan is simply a listing of the file folders currently in their file cabinets. A real file plan is only one component of a computerized system, which is a set of policies and procedures for organizing and identifying files or documents to speed their retrieval, use, and disposition. The first document in the filing system was the Matrix for Office Files you developed as part of Step 1. The matrix shows what files the program maintains, who maintains them, and where they are maintained. The second document is the records schedule that describes the record series and gives the retention and disposition. The third document is the file plan.
WHY ARE THE FILE PLANS IMPORTANT?
Day-to-day, it is your key to better files. It will help you avoid the “subject file trap” by enabling you to:
- Document your program’s activities effectively.
- Identify records consistently.
- Retrieve records quickly.
- Link to the records schedules.
- Retire records to the Federal Records Center easily.
TIPS
* Keep the file plan simple. Let the records structure themselves when at all possible. For example, don’t make up an alpha-numeric filing scheme for permits that already have a number.
* Consider using color coding for files or special folders to make filing simpler.
* Have program staff assist in developing the file plan. They will have useful suggestions, and they will feel more positive about using the file plan if they had a hand in developing it.
RECORDS MANAGEMENT
People frequently turn to technology because they find they can’t manage their paper records. Either they are swamped by too much paper on site, or they can’t find the documents they need, or both. By itself, technology cannot fix a records management problem; technology applications need a lot of research and planning to be effective. The old saw is true: if you try to automate a records management mess, you will have an automated mess.
However, technology, even simple technology, can make a basically sound records management system operate better. Let’s look briefly at a number of technological “fixes” and the types of problems they can help remedy.
TYPES OF TECHNOLOGY APPLICATIONS
There are several basic types of technology applications that can help you manage your records.
- Specialized filing equipment to improve the storage and retrieval of records
- Document conversion technology such as optical imaging and microform to reduce the volume of paper on site and allow more efficient workflow
- Document indexing software to allow for retrieval of documents in multiple ways
- Document tracking and control systems to enable you to track documents or folders from creation to final disposition
- Software to allow for storage and retrieval of electronic documents
- Electronic forms programs to improve workflow and increase the usability of information contained on the forms
TUJUAN TRAINING ELECTRONIC DOCUMENT MANAGEMENT
After completion of the course the participants should be able to :
- Improve and Develop their knowledge and skills to administer documents using modern filling system
- Classify index and record filling document effectively and efficiently,
- Search, trace and retrieve document needed in effective
- and efficient manner,
- Give a better service to line function in providing data and document which needed.
MATERI TRAINING DIGITAL FILING SYSTEMS
- Filling and Record Administration
- Space and Equipment
- Filling Retention
* Dynamic
* Static
- of Filling System
- Principles and Frame work of the System
* Filling Stages of Records
* Filling Organization
* Filling Administration
* Aging of Record
- Classification
- Concepts
- Objective and Purpose
- Methods of Classification
- Administrative Procedure
- Forms and Charts
- Indexing
- Concepts Purpose and Objective
- Methods of Indexing
- Administrative Procedure
- Forms and Charts
- Records Filling
- Concepts
- Purpose and Objective
- Methods of Records Filling
- Administrative Procedure
- Forms and Charts
- Search, Trace and File Retrieval
- Concepts
- Purpose and Objective
- Methods of Implementation
- Administrative Procedure
- Forms and Charts
- Distribution, Security, Handling and Disposal
PESERTA TRAINING DIGITAL FILING SYSTEMS OFFLINE JOGJA
Training ini diperuntukkan bagi:
- Staff, Supervisor, Manager hingga level diatasnya dari Divisi SDM atau divisi lainnya yang membutuhkan training ini.
- Praktisi, Profesional atau siapapun yang ingin menambah pengetahuan mengenai bidang ini
METODE PELATIHAN DIGITAL FILING SYSTEMS KUALA LUMPUR
Pelatihan yang diberikan dalam pelatihan berupa Teori, Diskusi, Praktek dan Studi Kasus. Kami juga terbuka untuk selalu menyesuaikan kebutuhan dan pelatihan yang dilaksanakan.
INSTRUKTUR PELATIHAN ELECTRONIC DOCUMENT MANAGEMENT BANDUNG
Instruktur yang mengajar pelatihan ini adalah instruktur yang berkompeten di bidangnya dengan baik, datang dari kalangan akademisi maupun praktisi. Kami sangat terbuka jika Anda ingin berkomunikasi terlebih dahulu tim trainer sehingga outline materi dapat disesuaikan dengan outcome kompetensi yang diharapkan.
Jadwal Diorama Training Tahun 2025
- Januari : 16-17 Januari 2025
- Februari : 13-14 Februari 2025
- Maret : 5-6 Maret 2025
- April : 24-25 April 2025
- Mei : 21-22 Mei 2025
- Juni : 11-12 Juni 2025
- Juli : 16-17 Juli 2025
- Agustus : 20-21 Agustus 2025
- September : 17-18 September 2025
- Oktober : 8-9 Oktober 2025
- November : 12-13 November 2025
- Desember : 17-18 Desember 2025
Catatan: Jadwal tersebut dapat disesuaikan dengan kebutuhan calon peserta. Peserta dapat mengajukan tanggal pelaksanaan pelatihan. Sebelum melakukan booking tiket perjalanan maupun hotel mohon untuk menghubungi marketing kami terlebih dahulu. Kesalahan pemesanan tiket terkait jadwal tanpa surat konfirmasi (Confirmation Letter) bukan merupakan tanggung jawab tim Diorama Training.
LOKASI
REGULER TRAINING
- Yogyakarta, Hotel Fortuna Grande Malioboro (6.000.000 IDR / participant)
- Jakarta, Hotel Amaris Kemang La Codefin (6.500.000 IDR / participant)
- Bandung, Hotel Neo Dipatiukur (6.500.000 IDR / participant)
- Bali, Hotel Ibis Kuta (7.500.000 IDR / participant)
- Lombok, Hotel Jayakarta (7.500.000 IDR / participant)
- Surabaya, Hotel Neo Gubeng (7.500.000 IDR / participant)
ONLINE TRAINING VIA ZOOM
INVESTASI
- Investasi pelatihan selama tiga hari tersebut menyesuaikan dengan jumlah peserta (on call). *Please feel free to contact us.
Catatan: Apabila perusahaan membutuhkan paket in house training, anggaran investasi pelatihan dapat menyesuaikan dengan anggaran perusahaan.
Benefit Apa Saja yang Didapatkan Peserta?
- FREE Airport pickup service (Gratis Antar jemput Hotel/Bandara)
- FREE Transportasi Peserta ke tempat pelatihan (By Request)
- Module / Handout
- FREE Flashdisk
- Sertifikat
- FREE Bag or backpack (Tas Training)
- Training Kit (Dokumentasi photo, Blocknote, ATK, etc)
- 2x Coffee Break & 1 Lunch, Dinner
- FREE Souvenir Exclusive
FAQ tentang Diotraining
P : Berapa minimal running pelatihan ini ?
J : Pelatihan ini akan running idealnya minimal dengan 3 peserta, tetapi bisa disesuaikan dengan kebutuhan peserta
P : Apakah bisa jika saya hanya ingin pelatihan sendiri aja / private course ?
J : Bisa, kami akan membantu menyelenggarakan pelatihan 1 hari jika ada persetujuan dari klien
P : Dimana saja pelatihan biasanya di selenggarakan?
J : Pelatihan kami selenggarakan di beberapa kota besar di Indonesia seperti Bandung, Jakarta, Yogyakarta, Surabaya, Malang, Bali, Lombok dan beberapa negara seperti Singapore dan Malaysia
P : Apakah bisa diselenggarakan selain di kota lain?
J : Penyelenggaraan pelatihan bisa diadakan di kota lain dengan minimal kuota 5 orang setiap kelas
P : Apakah bisa juga diselenggarakan secara IHT/ In House Training di Perusahaan klien ?
J : Bisa diselenggarakan secara IHT di Perusahaan klien
P : Apakah jadwal bisa disesuaikan dengan kebutuhan klien ?
J : Jadwal pelatihan dapat di sesuaikan dengan kebutuhan klien.
Materi, Lokasi dan Jadwal Pelatihan Bisa Berubah Sewaktu-waktu dan disesuaikan Dengan Kondisi Peserta, dimohon untuk Melakukan Konfirmasi untuk Segala Bentuk Perubahan, agar Tidak Terjadi Miskomunikasi. Segera Daftarkan Pelatihan, Dapatkan Promo Menarik Bulan Ini.
Beberapa Klien Kami
Silabus Training ini di edit oleh Wafa Setiawan sebagai Content Writer Spesialis. Tim Diorama Training di bidang Pelatihan Konsultasi Sumbedaya Manusia dan Sertifikasi.
